Privacy Policy May 2018

This privacy policy sets out how The Manor of Cadland uses and protects any information that you give The Manor of Cadland.

The Manor of is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when contacting us, then you can be assured that it will only be used in accordance with this privacy statement.

The Manor of Cadland may change this policy from time to time, the current policy is effective from 25 May 2018.

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

Who are we?

THE MANOR OF CADLAND is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

How do we process your personal data?

THE MANOR OF CADLAND complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

What we collect

We may collect the following information:

  • name
  • contact information including email address and telephone number
  • other information relevant to tenancy agreements (home address) or supplier contracts

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

What we do with the information we gather

We use your personal data for the following purposes: 

  • To maintain our own accounts and records.
  • To manage our employees
  • To inform individuals of news, activities or services pertaining to THE MANOR OF CADLAND

What is the legal basis for processing your personal data? 

  • Consent of the data subject;
  • Processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract, eg (Tenants) your Tenancy Agreement with THE MANOR OF CADLAND (Tenancy At Will) or (Suppliers) your supply of goods or services to THE MANOR OF CADLAND.
  • Processing is necessary for compliance with a legal obligation;
  • Processing is necessary for the legitimate interests of the data controller or a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject.
  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
  • The processing relates only to tenants or former tenants (or those who have regular contact with us in connection with those purposes); and
  • There is no disclosure to a third party without consent. 

Sharing your personal data

Your personal data will be treated as strictly confidential and will be shared only with third parties outside of the company with your consent.

 How long do we keep your personal data?

We keep your personal data for no longer than reasonably necessary should you leave the Estate, and in case of any legal claims/complaints; for a period of up to six years for information pertaining to your Tenancy under the Limitations Act 1980 and for the purposes of forwarding any mail.

Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which THE MANOR OF CADLAND holds about you;
  • The right to request that THE MANOR OF CADLAND corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for THE MANOR OF CADLAND to retain such data;
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable)
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to lodge a complaint with the Information Commissioners Office.  

Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Estate Office, THE MANOR OF CADLAND, Estate Office, Stanswood Farm, Stanswood Road, Fawley SO45 1AB

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF. 

THE MANOR OF CADLAND
The Estate Office
Stanswood Farm
Stanswood Road
Fawley
SO45 1AB